Athena Services International

Phone (301) 547-3131     Fax (301) 841-8144

4905 Del Ray Ave #402, Bethesda, MD 20814, USA

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©2017 by Athena Services International

Athena Services International is hiring for the position of Billing & Payroll Manager for our corporate office in Bethesda, MD. 

 

Any interested candidates must be individuals of unquestionable integrity who display a mature attitude and exercise good judgment. 

 

The Billing & Payroll Manager is responsible for a variety of Finance functions within the corporate office including payroll processing, billing, accounts payable, employee recordkeeping, as well as for overseeing and/or facilitating various special projects independently.

 

The Billing & Payroll Manager serves as the principal liaison between the various contract sites and the President of Athena for payroll, billing and all finance related issues.

ESSENTIAL DUTIES AND TASKS:

  • Scheduling and Payroll software (Valiant) maintenance, including setting up shift/post times, entering pay rates, and setting up earning and deduction codes

  • Entering and auditing of employee data

  • Review time and attendance data entered into the system by site supervisors

  • Manage payroll discrepancies and off-cycle earning events

  • Prepare and process bi-weekly payroll for approximately 100 employees, with the ability to handle a growth in the workforce

  • Adhere to employee wage and fringe benefits in contract Collective Bargaining Agreements or Area Wage Determinations

  • Calculation and distribution of employee’s Health and Welfare and Pension earnings

  • Manage and produce various reports to send to site supervisors or benefits vendors including paid leave accruals, H&W earnings, pension earnings, 401k deferrals, and union dues

  • Manage enrollment and payroll deductions for employee medical and 401k benefits

  • Review billing data and reconcile to working schedule; work with site supervisors to resolve any variances

  • Prepare and send clients monthly invoices of productive guard hours using Valiant while reconciling against contract post schedule

  • Track Accounts Receivable and apply cash receipts in accounting software

  • Enter Accounts Payable invoices into accounting software and make payments to vendors

  • New-hire onboarding process including adding employees into Valiant

  • Various administrative duties such as filing, faxing documents, and typing correspondence

 

EQUIPMENT/ COMPUTER SKILLS: Knowledge of general office equipment; Microsoft Office, payroll, and accounting software proficiency; excellent understanding of Microsoft Excel and formula functions. Valiant experience is a plus!

MINIMUM QUALIFICATIONS:

  • Must be a U.S. citizen

  • Bachelor’s Degree in Accounting or Finance related majors preferred

  • Eagerness to learn and grow professionally

  • Ability to perform duties autonomously with little direct supervision

  • Intermediate proficiency in Microsoft Excel – mathematical functions, sorting and filtering data

  • 2+ years of experience in Payroll, Valiant experience a plus; experience in Billing a plus

  • Knowledge of government contracting and Service Contract Act a plus

  • Excellent verbal and written communication skills with staff and the public

  • Strong interpersonal skills

  • Must have courteous telephone manner

  • Understand and follow standard operating procedures, to perform duties in a professional manner and appearance

  • Good judgment decisions within proper policy and procedures

WORKING CONDITIONS (Physical/Mental Demands):

With or without reasonable accommodation, requires the physical and mental capacity to perform effectively all essential functions.  In addition to other demands, the demands of the job include:

  • Maintaining composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations.

  • Must undergo and meet company standards for background and reference checks.

  • Required ability to handle multiple tasks concurrently.

  • Independent work atmosphere, with little guidance to complete regular tasks

  • Regular computer usage

  • Handling and being exposed to sensitive and confidential information.

           

Benefits include Health Insurance (medical, dental and vision available), 401(k), Vacation, Sick, and Personal Leave, as well as paid Holidays. 

TO APPLY: Enthusiastic, qualified applicants must:

  1. Submit a professional cover letter and resume to hr@athena-si.com

  2. Applicants are encouraged to include copies of any/all relevant certifications, licenses, education, and training.